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Friday, March 15 • 11:30am - 12:30pm
Borrowing from the Feds: The Capstone Approach in ODU Email Retention

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Email is a problem for everyone...but especially in Higher Ed in Virginia. We are obliged to follow the records retention schedules set by the Library of Virginia by the terms of the Virginia Public Records Act. There are nine different series dealing with the retention of correspondence (read email) in General Schedule No. 101 (Administrative Records) alone - and that can be confusing. Old Dominion has taken a hierarchical approach to the retention of email in order to ensure that messages of limited value are routinely deleted and that historically significant messages are preserved and transferred to the University Archives.
As it turns out, the National Archives and Records Administration (NARA) took exactly the same approach to the email of federal officials.
This session will examine how Old Dominion University (ODU) uses the basics of the "Capstone" Approach, detailing which of the many Library of Virginia record series are most useful, and giving technical information on how the retention features of Office 365 have been used to either delete or retain email in accordance with Virginia law.


Brian Easton

Manager Unified Communications & Collaboration, Old Dominion University
I manage ODU's messaging and collaboration environment.
avatar for G. Mark Walsh

G. Mark Walsh

University Records Manager, Old Dominion University
University Records Manager and Assistant Director for Records and IT Policy at ODU. Although not a technical person, I see the logic of placing Records Management within IT. Managing data on ODU systems is a current concern. Always happy to pass on even small victories.

Friday March 15, 2019 11:30am - 12:30pm EDT
Holley III